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Technology

is always changing and evolving, but most businesses can’t afford to keep pace

with the latest trends. There is always something new in the market that

companies can buy to leverage their systems and upgrade them.

It is a dilemma but

don’t haste on buying new technology right away, if you have built a good

foundation of technology you are still on track.

Focus on

laying a solid foundation for your business technology, with a plan and a

budget for ongoing support, maintenance and replacement.  It’s just as important to get the technology

basics right as it is to have a strong financial or marketing plan.  In this article, I share with you a touch on

the ten technology basics that should be in place in your business to get it

running in soid shape.

1. Hardware

& Software – The most obvious technology components.  To reduce problems, ensure that your hardware

isn’t too old and always use legally licensed software. 

2. Power

protection – Often neglected, power protection equipment is an essential

investment for protecting your more expensive technology assets from

power-related damage. 

3. File

sharing – Whether using a shared storage device on your network, a ‘hosted’

solution or your own server, save yourself from the tiring and unproductive

task of emailing documents around your own team.

4. Backups –

Ensure they are functioning, checked daily, tested weekly and stored securely

at another location.  It’s not enough to

‘think’ that they are working and that ‘someone’ is looking after them.

5. Internet

access – Balance your monthly fee budget with a connection that is reliable and

gives you enough speed and data allowance to enable your staff to work

effectively.

6. Domain

name – The cost is negligible to show people you are serious about your

business and you are not just operating with a free email service.  Build your internet presence on this and tap

into a great source of new customers.

7. Security

– Though network ‘firewalls’ and ‘anti-malware’ software security measures are

now considered essential, don’t neglect the physical security of your

computers.  Is your server easy to grab

during a break-in through your front door?

8. Passwords

– Commonly avoided in small business as you trust the people you work with, secure,

complex passwords are needed in your defense against hacking attempts and

physical theft.

9. Plans

& Policies – Technology needs to be managed like any area of your business,

not just taken for granted and acted on in an emergency.  Your plans should include budgeting for

replacing aging hardware, business continuity processes in case of technology

failure, and disaster recovery processes. 

Policies for staff covering acceptable usage and computer security are

also easier implemented before they are needed. 

10. Trusted

I.T. advisor – Develop a relationship with a technology expert who is willing

to learn about your business.  Then

you’ll get the best possible support and solutions that fit your current needs

and future plans. 

Talk to your local Computer

Troubleshooter about the next steps for reinforcing your strong technology

foundation.

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